Job Details

Job Description: 

- Assist Event / Project Executive in development, production and delivery of projects from proposal right up to delivery.

- Communicating, maintaining and developing client relationships.

- Liaising with clients to ascertain their precise event requirements

- Ensuring excellent customer service and quality delivery

- Managing suppliers, to ensure suppliers adhere to company policies strictly and deliver according to specs & item required / agreed upon.

- Issuing Purchase Order or Job Order to supplier.

- Securing and booking a suitable venue or location

- Conducting detailed site inspections, analyse and report accordingly thereafter.

- Managing events – planning, executing, monitoring and reporting. 

- Coordinating venue management, caterers, designers, contractors and equipment hire

- Organising facilities for car parking, traffic control, security, first aid, hospitality and the media

- Preparing event required items.

- Plan event set-up schedule which include supplier bump-in, temporary staff briefing, dry run and all agenda required to ensure on-time delivery.  

- Coordinating Event Executive, client, vendors and troubleshooting on the day of the event to ensure that all runs smoothly.

- Assist in dismantling and removal of the event and clearing the venue efficiently to ensure no item lost and damage during the process.

- Prepare reports as required (project / tasks / post-mortem).  

- Other duties as required.

Requirement for the applicant:

- Must have good knowledge of venues, logistics, event supplies and event service management, methods, and techniques. 

- Possess high energy level.

- Must be able to work long hours spread over the week. 

- Must be able to plan and modify events to meet various requirements.