Job Description:
- Assist Event / Project Executive in development, production and delivery of projects from proposal right up to delivery.
- Communicating, maintaining and developing client relationships.
- Liaising with clients to ascertain their precise event requirements
- Ensuring excellent customer service and quality delivery
- Managing suppliers, to ensure suppliers adhere to company policies strictly and deliver according to specs & item required / agreed upon.
- Issuing Purchase Order or Job Order to supplier.
- Securing and booking a suitable venue or location
- Conducting detailed site inspections, analyse and report accordingly thereafter.
- Managing events – planning, executing, monitoring and reporting.
- Coordinating venue management, caterers, designers, contractors and equipment hire
- Organising facilities for car parking, traffic control, security, first aid, hospitality and the media
- Preparing event required items.
- Plan event set-up schedule which include supplier bump-in, temporary staff briefing, dry run and all agenda required to ensure on-time delivery.
- Coordinating Event Executive, client, vendors and troubleshooting on the day of the event to ensure that all runs smoothly.
- Assist in dismantling and removal of the event and clearing the venue efficiently to ensure no item lost and damage during the process.
- Prepare reports as required (project / tasks / post-mortem).
- Other duties as required.
Requirement for the applicant:
- Must have good knowledge of venues, logistics, event supplies and event service management, methods, and techniques.
- Possess high energy level.
- Must be able to work long hours spread over the week.
- Must be able to plan and modify events to meet various requirements.