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Company Overview

Allstaff SDN BHD

Allstaff began as the brainchild of its founding company Pentrac Consulting, a software company established in Penang in 1994. Over the years and due to rapid growth in demand for IT personnel, Pentrac was spurred into growing its manpower and outsourcing portfolio. So in 2001, Allstaff was established with the objective of focusing on Executive Search/ Recruitment Services. Ever since then, and in a short span of time, the two companies have created a sizeable pool of skilled personnel from the ground up.

Experience Requirements

  • Position Title : Admin Assistant
  • Job Skills :

    Qualifications :

    - Preferably diploma; additional qualification as an Administrative assistant or Secretary will be a plus.

    Other Requirements :

    - Good working knowledge and proficiency in Microsoft Excel and Microsoft Power Point.

    - Discreet and able to handle private and confidential information.

    - Be flexible, easily adapt to changes and comfortable in dealing with all levels of people.

    - Strong interpersonal and communication skills.

    - Strong organizational skills with the ability to multi-task.

    - Knowledge of office management systems and procedures.

    - Working knowledge of office equipment, like printers, photocopier and fax machines.

    - Excellent time management skills and the ability to prioritize work.

    - Attention to detail and problem-solving skills.

    - At least 1 – 3 years relevant experience.

  • Education Level : Diploma/Advanced/Higher/Graduate Diploma
  • Position Level : Junior Executive

Job Responsibilities

Job Descriptions :

- Perform diversified administrative duties such as general office administrative, preparation for new hire onboard, maintain contact lists and organize department functions/events.

- Schedule and organize activities such as coffee talk, appointments/meetings, prepare travel itinerary, make travel arrangement and provide general support to visitors.

- Assist in the preparation of regular headcount and attrition reports, prepare power point slides or necessary materials for coffee talk, trainings or meetings.

- Provide administration support from time to time in terms of meeting room booking, order stationery/office equipment/computer desktops/laptop, setup new laptop/computer desktop, coordinate direct mailing, sorting mail, office seating arrangement and take care of repair & maintenance of office equipment. Ensure tools are in good working condition.

- Write or distribute email for any site communication or announcement and coordinate for site events.

- Play an active role and support for any One Finance activities.

- Handle any ad-hoc tasks as assigned by managers from time to time.